Teibow Co., Ltd. (hereinafter referred to as "the Company") recognizes that the proper handling of personal information belonging to employees, job applicants, and representatives of business partners is an important responsibility. The Company is committed to protecting personal information in accordance with the Personal Information Protection Act and other relevant laws and regulations, as well as the following policy.
1. Acquisition and Purpose of Use of Personal Information
The Company shall acquire personal information by proper and fair means and use it only to the extent necessary to achieve the following purposes.
Types of Personal Information Acquired:
- Employee Information: Name, contact information, personnel/attendance records, health information, etc.
- Job Applicant Information: Application documents, contact information, etc.
- Business Partner Representative Information: Name, affiliation, title, contact information, etc.
- Visitor Information: Name, company name, contact information, entry/exit records, etc.
- System Usage Logs: Information that can identify specific individuals
- Website Usage Information: Cookies, IP addresses, access date/time, viewed pages, browser information, device information, etc.
Purposes of Use:
- Personnel and labor management, health and safety management
- Recruitment screening and communication with applicants
- Management of contracts/transactions, execution of business activities, communication, and coordination
- Security management (entry/exit control, prevention of unauthorized access, facility preservation)
- Procedures, notifications, and record-keeping based on laws and regulations
- Improvement of website usability, analysis of usage status, and service enhancement
- Ensuring website security, preventing unauthorized use, and responding to system failures
2. Safety Control Measures for Personal Information
To prevent the leakage, loss, or damage of personal information handled, the Company shall implement organizational, human, physical, and technical safety control measures.
Furthermore, the Company shall regularly inspect and review these measures to strive for continuous improvement.
Specifically, the Company appoints a person responsible for handling personal information, conducts training for employees who handle personal information, manages areas, equipment, and documents where personal information is handled, manages access rights, implements measures to prevent unauthorized access, and supervises external contractors.
Note: Specific details of safety control measures that might compromise security if disclosed may be withheld from publication.
3. Provision of Personal Information to Third Parties
The Company will not provide personal information to third parties without obtaining the consent of the individual, except in the following cases:
- When required by laws and regulations
- When necessary to protect human life, body, or property
- When necessary to improve public health or promote the sound growth of children
- When cooperation with national agencies, etc., is required by law
4. Entrustment of Personal Data
The Company may entrust the handling of personal data, in whole or in part, to external service providers within the scope necessary to achieve the purposes of use.
In such cases, the Company will conduct necessary and appropriate supervision over the contractors.
5. Requests for Disclosure, etc. of Retained Personal Data
When the Company receives any of the following requests from the individual concerned or their proxy, it shall respond appropriately in accordance with the Personal Information Protection Act:
- Disclosure of personal data
- Correction, addition, or deletion of contents
- Suspension of use or erasure
- Suspension of provision to third parties
If you wish to make a request for disclosure or other actions, please contact the inquiry desk below.
The Company will verify the identity of the individual or their proxy in accordance with the prescribed procedure and respond pursuant to laws and regulations.
6. Response to Personal Information Leakage and Other Incidents
In the event of leakage, loss, damage, or other incidents involving personal data, the Company shall promptly take necessary measures, including reporting to the Personal Information Protection Commission and notifying the affected individuals in accordance with the Personal Information Protection Act.
7. Compliance with Laws and Regulations & Continuous Improvement
The Company shall comply with laws, guidelines, and other norms regarding personal information protection, and will continuously improve its efforts toward personal information protection.
8. Contact Desk
For inquiries, requests for disclosure, consultations, or complaints regarding the handling of personal information, please contact:
Teibow Co., Ltd. Human Resources and General Affairs Division
Personal Information Inquiry Desk
Address: 1-2-1 Mukaijuku, Chuo-ku, Hamamatsu City, Shizuoka 430-0851, Japan
Phone: +81-53-461-3191
Email: privacy@teibow.co.jp
July 10, 2026
Teibow Co., Ltd.
Kiyoshi Kochi, President